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Accounts Payable Specialist Conshohocken, PA
Office PA - Conshohocken, PA - Full Time
Accounts Payable Specialist Conshohocken, PA
We are looking for a motivated and organized Accounts Payable Specialist to join our company full time in Conshohocken, PA. The fundamental role of the Accounts Payable Specialist will be to handle all vendor invoicing and expense reports in a timely manner. This position works directly with the Controller in the daily transactions specific to all aspects of vendor management. We are looking for an Accounts Payable Specialist who has excellent attention to detail, is self-motivated with strong verbal and written communication, who can work in a team environment or independently as needed. Must have at least 3 years of experience as an accountant, inventory accounting experience required, prior experience working with large data sets, and possess an expert level of excel.
Duties & Responsibilities:
HCRC Staffing
We are looking for a motivated and organized Accounts Payable Specialist to join our company full time in Conshohocken, PA. The fundamental role of the Accounts Payable Specialist will be to handle all vendor invoicing and expense reports in a timely manner. This position works directly with the Controller in the daily transactions specific to all aspects of vendor management. We are looking for an Accounts Payable Specialist who has excellent attention to detail, is self-motivated with strong verbal and written communication, who can work in a team environment or independently as needed. Must have at least 3 years of experience as an accountant, inventory accounting experience required, prior experience working with large data sets, and possess an expert level of excel.
Duties & Responsibilities:
- Vendor management – create new vendors, invoice handling, vendor account analysis, vendor communication (phone call, email, vendor portal)
- Open mail, monitor emails, scan and index vendor invoices and other documents to shared drive
- Accurately review, code, and process vendor invoices
- Manage invoices and approvals in QuickBooks Online software
- Run AP Aging report and coordinate with Controller regarding outgoing payments
- Verify check payments when processed for accuracy
- Record and reconcile monthly American Express purchases
- Reconciling monthly statements and related transactions
- Understanding of accrual accounting including chart of accounts
- Ability to identify monthly expenses that should be accrued – occasional general ledger journal entry as necessary
- Provide support on external audits i.e. pull electronic copy of vendor invoices or other supporting documentation
- This position will play a key role in our migration from QBO to NetSuite and will have the opportunity to become a strong user of NetSuite and Parity Factory for inventory controls.
- Implement and promote a positive customer service mindset throughout the organization
- Create workpapers in a clear concise manner and execute a quick month-end workpaper package that supports the month-end financials for the combined group.
- Bachelor’s degree in accounting or business.
- At least 3 years of experience as an accountant, inventory accounting experience required
- Prior experience working with large data sets a must.
- Expert level knowledge of Excel a must
- Strong knowledge of AP billing procedures and vendor invoice handling requiring vendor account analysis and strong problem-solving capabilities
- Experience working with Microsoft programs
- Good knowledge of QuickBooks Online; NetSuite, Parity Factory experience a plus
- $65k (Depends on Experience)
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
HCRC Staffing
